Privacy
Every property, kept separate.
Each property has its own staff, planning and export. People only see the properties they are given, enforced in the database itself rather than just hidden in the screen.
StaffBridge
The whole property’s week, at a glance.
Plan the rota. Record the day. See what it costs. Then hand your accountant numbers they don’t have to rebuild — for every property you run, each kept separate.
Every shift you plan
is already counted.
From the rota to the accountant
01 · Plan
Plan the week.
Staff by department, days across, shifts as colour. Click a template to assign it, copy a week forward, and see weekends and public holidays at a glance. Anything past a person’s daily maximum is flagged.
02 · Costs
See what it costs.
Hours, leave, sick days and cost for every person, department and period. Day-rate staff get extra hours at their own rate. Monthly staff are shown in full.
03 · Rules
Rates and paperwork, in order.
A rate change starts on the first of a month, so earlier months never change. Seasonal guarantees are fixed when you activate them. Contracts are generated from your own Word templates.
04 · Hand over
Hand over. Lock it.
Export an Excel sheet for payroll any time. When a month is final, lock it. Changing it later takes a reason, and every change is recorded.
01234567890123456789
record per person per day — overwrite it when reality differs
0123456789012345678901234567890123456789 min
shift steps, with breaks recorded to the minute
01234567890123456789 sheet
a full week prints on a single A4 page
01234567890123456789 yrs
kept after a staff member leaves, then deleted
Made for properties
Built around how a property actually runs.
Departments, shifts, breaks and leave — the way your team already thinks about them.
Shifts
Split shifts, done properly.
Two shifts on one day, with the gap between them treated as time off the property — not as a break.
Leave
Leave that adds up.
Annual leave is counted from the days recorded, so the balance cannot drift, and it is visible while you plan. Leave years can end on 31 December or 28 February.
Rules
Rules you configure.
Shift templates, break types and durations, departments in your order, and a seasonal guarantee for day-rate staff in the quiet months.
Calendar
Notes on the calendar.
A guest wedding, a delivery, a deep clean — a note on the day, independent of any one person.
Documents
Your own documents.
Employment contracts and letters generated from the Word templates you already use.
Setup
Set once.Runs every month.
Your departments, shifts and rules, the way your team already works.
Create shift templates, then assign one to a day with a click. Overwrite any day by hand, whenever reality differs.
Shift steps15 minutes
Staff records are sensitive. StaffBridge treats them that way.
Security is enforced in the database, not only in the interface.
- Property isolation in the database.
- Row Level Security means a user can only ever read the properties they are assigned, whatever the screen shows.
- Sensitive documents are separate.
- Passports, work permits and warnings can be kept out of sight of people who run the rota but should not see them.
- History never changes.
- Rates are dated, so a past month keeps the rate that applied at the time and a historical export never shifts.
- Built with POPIA in mind.
- Encryption and access protection on personal data, and a retention period after which records are removed.
- It prepares payroll. It does not run it.
- No tax, PAYE or statutory calculations. StaffBridge produces the hours and costs your payroll provider needs, and stops there.
Questions, answered.
No. It records staff, rotas, hours and costs, and prepares the data for payroll. It does not process payroll, tax or statutory deductions.
Yes. Each property has its own staff, planning and exports, and each user sees only the properties they are given. In this version a staff member belongs to one property.
No. It plans and records working time; it is not a clock-in system and has no attendance hardware.
Yes. Your Word templates are prepared once with placeholders, and agreements are then generated from each staff profile.
It is designed for a desktop first and works on tablet and phone as well.
Not as an automatic import. StaffBridge starts with a fresh set of records.
See it with your own team.
Tell us about your properties and we will walk you through StaffBridge with a rota like yours. We reply within one working day.
01/ 03